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  • Field Finance Specialist (Maternity Cover) for National Office

    2023-09-06 07:00 - 2023-09-20 17:30
    National Office, Mongolia

    Deadline for application:    September 20, 2023


    This is the role responsible for providing financial services, implementing and maintaining internal control at the Area programs and Projects ensuring that internal and external financial transactions and reporting requirements are met in accordance with World Vision partnership procedures and standards as well as the grant regulations, and ensuring compliance with Mongolian laws and regulations related to accounting and taxation.

    This role is also responsible for providing leaders with financial services and for summarizing all the necessary reports as required to support the APs and projects for their needs. 


    • Review assigned PRs of NO department and AP/project against approved budget and account code and inform to respective staffs if any discrepancies
    • Ensure that AP attains acceptable risk rating on Finance Audit (green) by ensuring that all AP staff adheres to WV policies.
    • Support AP Manager in ensuring that all finance related audit recommendations are implemented within 90 days of final report.
    • Ensure that AP prepares project close out plan to include fixed assets list and proposed disposal.
    • Ensure that goods and services received within each fiscal year are settled within the year and booked as expenses.
    • Ensure all transactions processed with complete documentation and as per policy
    • Report any violation of financial policies to the AP manager or (if this does not involve the AP manager) to the relevant management level.
    • Ensure that original copies of all documents are attached to relevant vouchers or order and filed securely under lock and key
    • Verify all documents provided by partners, including CBO, NGO, or government that receive funding from WV.
    • Provide advice, recommendations, and analysis to the AP manager for their decisions
    • If grant project is under AP, then ensure compliance of the grant project according to the Donor regulations
    • Contribute in the preparation of AP budget and monitor AP expenses against approved budget and chart of accounts for all APs the position is responsible for.
    • Provide accurate cash position of the AP to Manager for funding request and payment decision.
    • Secure adequate documentation in all financial transactions including preparation and documentation of vouchers of cash disbursements.
    • Prepare vouchers and cash disbursement report ensuring appropriate approval and import to financial system (SUN6.3) timely manner.
    • To take active part in preparing budget proposal
    • Send invoice to SSC, verify and ensure that a transaction is made
    • Verify staff time sheet and LDR and prepare calculations for sick leave and social security reimbursement for maternity leave and sick leave.
    • Pay tax and social security to appropriate bank accounts before the deadline
    • Update the asset register quarterly and annually 
    • Ensure that AP prepares hand over notes/contract duly signed by beneficiaries and that assets handed over to government are registered in state property register.
    • Prepare asset counting final reports and facilitate approval. Review car log books and make petrol calculations and reconcile with petrol statements monthly.
    • Prepare timely submission of monthly, quarterly, as well as statutory financial reports in consultation with AP/Project Manager.
    • Provide adequate financial information to the AP/Project manager & field staffs for variance analysis and provide advice on budget management.
    • Prepare and send all monthly aging analysis reports to NO Finance within deadline. Ensure that staff settlement advances are completed on time as per policy.
    • Prepare quarterly GN reconciliation reports.
    • Prepare tax, VAT, and social security reports and submit before deadline. (monthly, quarterly and yearly)
    • Perform financial forecasts, variance analysis, and report on financial performance by comparing and analyzing actual results with plans and forecast.
    • Ensure asset counting is done at least once in year within the giving deadline from the Management team.
    • Ensure that the ADP reports all security incidents, including loss, misappropriations and accidents, within 48 hours.
    • Visit or call some beneficiaries soon after distribution to ensure they exist and copy report to management


    Minimum education, training, and experience requirements to qualify for the position

    • Graduate degree of Bachelor in accounting, finance, business administration or any relevant degree.
    • Certified Public Accountant is preferred
    • If experience in the field of Finance, commercial institutions or an NGO in the area of financial management/ accounting is preferred
    • Require knowledge of generally accepted accounting principles and practical knowledge of financial systems, internal controls and procedures.
    • Strong inter-personal, organizational communication skills
    • Intermediate level of English would be and an advantage
    • The position required domestic travel and field work up to 20% of the time

    Please send the below documents to recruitment_mongolia@wvi.org

    • CV
    • Cover Letter
    • Application From
    • Copy of Diploma(s)
    • Copy of ID card

    Address: 4th floor, Somang Plaza Building, 13 khoroolol, 15th khoroo, Bayanzurkh District.  

    Phone: 70155323 – 124, 125 and 128       

    Note: Only short-listed candidates will be contacted for further process.                       

    Other projects implemented under the World Vision Program