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  • Grant Acquisition and Management Manager in the National Office

    2022-11-22 06:00 - 2022-12-06 17:30
    National Office, Ulaanbaatar, Mongolia


    Job title:                          Grant Acquisition and Management Manager

    Location:                                  National Office

    Full/Part-time:                          Full-Time

    Deadline for application:        December 6, 2022


    The GAM Manager is responsible for managing and ensuring the smooth implementation of different types of grant projects in alignment with donor organizations’ guidelines and standards by collaborating with internal and external key stakeholders. The GAM Manager will manage overall grant efforts, document payments, and expenditures, optimize the grant administration process, oversee fund-raising, and prepare progress reports. Also ensured compliance with grant regulations, reviewed grant proposals, managed grant databases, engaged with donor agencies, educated staff on policies, and prepare financial reports.

    The position will also ensure the funding objective of the grant portfolio through collaborations with cross-functional teams and positioning the team for coalitions and consortia engagement and to identify, pursue and negotiate financial, non -financial risks sharing with partners to expand the impact and reach.


    • Ensure the quality development of grants proposal with technical, operational, financial, and other requirements are captured
    • Ensure that funding opportunities are identified and proposals submitted promptly on time
    • Track proposal reviews and approvals with donors and support offices.
    • Provide a framework for interagency engagement and development of consortia proposals.
    • Liaise with technical teams to leverage their support in the grant development process. Support technical staff to engage with technical (donor) networks.
    • Prepare and orient WV representative staff to make presentations WV at all key donor meetings.
    • Provide support in the monitoring of the multilateral grants and tender notification systems
    • Review and research possible proposals and recommend whether GAM Director for further improvement
    • Meet with donors to clarify proposal requirements.
    • Match donor opportunities with WVIM projects to achieve better outcomes for submitted grants proposals
    • Conduct capacity building for WVIM teams/APs so that they have a clear understanding of grant nature and proposal
    • Lead an internal cross-functional working group meeting at a minimum monthly, to ensure the highest level of accountability and impact
    • Manage resources to deliver compelling communications for funders that convey World Vision’s mission and programs on time and with excellence
    • Ensure the grant team follows the different donor organizations’ guidelines, standards, and action plans during the implementation
    • Communicate and collaborate with key internal and external stakeholders to ensure the successful implementation of grant projects
    • Monitor the implementation team to ensure they implement and administer grants according to grant agreements and grant regulations.
    • Monitor technical implementation of grants to ensure timely progress and according to submitted technical reports, proposed strategy, and work plans.
    • Escalate grant technical, staffing, and financial issues to the GAM Director and SLT as soon as become apparent.
    • Provide clear and specific guidance, direction, and technical support to the project staff to deliver quality implementation
    • Build the capacity of the staff to improve their efficiency and output
    • Conduct regular team meetings and devotion
    • Conducts frequent conversations with an emphasis on on-the-job coaching, and constant constructive feedback to support their performance and development, and ensure WV’s performance management processes are followed.
    • Ensures staff well-being, life, and work balance, and security are supported and promoted.
    • Participate and be a leading voice in the startup workshop with the grants acquisition team, finance, P&C, SCM, operations, and others as needed
    • Write narrative progress reports for strategic, significant, and mid-major donors in coordination with other team members
    • Assemble budget and expenditure information from grant project and finance team members and report information to donors as required in agreements
    • Assemble other program data for purposes of donor reporting
    • Assemble stories from the field in partnership with technical program managers and the Marketing and Communications team leads
    • Work closely with the Marketing and Communications team to develop a visibility plan in alignment with donor requirements


    Minimum education, training, and experience requirements to qualify for the position

    • A Bachelor’s degree in the field of Public relations and Social Sciences or in Business Administration
    • A Master’s degree in the field of Public relations and Social Sciences or in Business Administration is preferable
    • IELTS certificate or equal certificate proving English advanced level
    • Experience: 3-5 years of research and project management experience within World Vision or a comparable development organization
    • Has experience working in different donor-funded projects such as EU, SDC, World Bank, ADB, and USAID and has a full understanding of donor requirements and compliance
    • Extensive knowledge of grant proposals and other multilateral and bilateral institutions’ rules, regulations, and policies
    • Strong communication skills for maintaining relationships and networking with key donors and stakeholders that lead to successful grants and resources for short as well as long term
    • Analytical thinking with digesting information and understanding grant call details and logics, success driving factors relevant to WV expertise
    • Delivering results with high quality within given resources of human, timing, financial, and others through capacity building, sharing, and being a role model.
    • Exemplary writing, editing, and communication skills in English and Mongolian
    • Creativeness and entrepreneurial skills to tap resources required for proposal development and engage partners
    • Multi-tasking and ability to manage multiple demands and priorities
    • Ability to manage shifting priorities and negotiate timelines
    • The position requires ability and willingness to travel domestically up to 45% of the time to target areas

    Please send the below documents to recruitment_mongolia@wvi.org

    • CV
    • Cover Letter
    • Application From
    • Copy of Diploma(s)
    • Copy of ID card

    Address: 4th floor, Somang Plaza Building, 13 khoroolol, 15th khoroo, Bayanzurkh District.     

    Phone: 70155323 – 124, 125 and 128       

    Note: Only short-listed candidates will be contacted for further process.                       

    Other projects implemented under the World Vision Program