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  • Grant Acquisition and Management Manager

    2021-10-21 08:30 - 2021-11-04 17:30
    Ulaanbaatar

    Job title:                                Grant Acquisition and Management Manager

    Number of positions:                One (1)

    Location:                               Ulaanbaatar, Mongolia

    Full/Part-time:                       Full-Time

    Fixed-term/Temporary:          Fixed-term

    Deadline for application:        November 4, 2021

    PURPOSE OF POSITION

    The purpose of the position is to manage and ensure the smooth implementation of different types of grants projects in alignment with donor organizations’ guidelines and standards by collaborating with internal and external key stakeholders. The GAM Manager will manage overall grant efforts, document payments, and expenditures, optimize the grant administration process, oversee fund-raising, and prepare progress reports. Also ensuring compliance with grant regulations, reviewed grant proposals, managed grant databases, engaged with donor agencies, educated staff on policies, and prepared financial reports. The position will also ensure the funding objective of the grant portfolio through collaborations with cross-functional teams and positioning the team for coalitions and consortia engagement and to identify, pursue and negotiate financial, non-financial risks sharing with partners to expand the impact and reach.

    MAJOR RESPONSIBILITIES

    Resource Acquisition and Development of strategic partners

    • Ensure the quality development of grants proposal with technical, operational, financial, and other requirements are captured
    • Ensure that funding opportunities are identified and proposals submitted promptly on time
    • Track proposal reviews and approvals with donors and support offices.
    • Provide a framework for interagency engagement and development of consortia proposals.
    • Liaise with technical teams to leverage their support in the grants development process. Support technical staff to engage with technical (donor) networks.
    • Prepare and orient WV representative staffs to make presentation WV at all key donor meetings.
    • Provide support in the monitoring of the multilateral grants and tender notification systems
    • Review and research possible proposals and recommend whether GAM Director for further improvement
    • Meet with donors to clarify proposal requirements.
    • Match donor opportunities with WVIM projects to achieve better outcomes for submitted grants proposals
    • Conduct capacity building to WVIM teams/APs so that they have a clear understanding of grant nature and proposal

    Quality Program Implementation

    • Lead an internal cross-functional working group meeting at minimum monthly, to ensure the highest level of accountability and impact
    • Manage resources to deliver compelling communications for funders that convey World Vision’s mission and programs on time and with excellence
    • Ensure grant team to follow the different donor organizations’ guidelines, standards and action plan during the implementation
    • Communicate and collaborate with key internal and external stakeholders to ensure successful implementation of grant projects
    • Monitor implementation team to ensure they implement and administer grants according to grant agreement and grant regulations.
    • Monitor technical implementation of grants to ensure timely progress and according to submitted technical reports, proposed strategy, and work plans.
    • Escalate grant technical, staffing, financial issues to the GAM Director and SLT as soon as become apparent.

    Leadership and People Management

    • Provide clear and specific guidance, direction, and technical support to the project staff to deliver quality implementation
    • Build capacity of the staff to improve their efficiency and output
    • Conduct regular team meetings and devotion
    • Conducts frequent conversations with an emphasis on on-the-job coaching, constant constructive feedback to support their performance and development, and ensures WV’s performance management processes are followed.
    • Ensures staff well-being, life, and work balance, and security are supported and promoted.

    Communication, Visibility, and reporting

    • Participate and be a leading voice in the startup workshop with the grants acquisition team, finance, P&C, SCM, operations, and others as needed
    • Write narrative progress reports for strategic, significant, and mid-major donors in coordination with other team members
    • Assemble budget and expenditure information from grant project and finance team members and report information to donors as required in agreements
    • Assemble other program data for purposes of donor reporting
    • Assemble stories from the field in partnership with technical program managers and the Marketing and Communications team leads
    • Work closely with Marketing and Communications team to develop visibility plan in alignment with donor requirements

    Financial Management

    • Ensure projects’ expenditures are according to Level of Authority
    • Monitor the monthly spending   to take timely actions and rectifications if necessary
    • Ensure all the expenses are within the approved budget line
    • Ensure donor organizations requirements all financial records and documents
    • Ensure acceptable audit rating on project implementation

    Knowledge Management and Coordination

    • Active engagement on grants acquisition and share knowledge and learned lessons from the particular grant projects within the organization
    • Develop and mainstream a grant continuity plan with internal and external stakeholders
    • Develop and document a Gender integration plan in the alignment of the respective donor requirement
    • Develop and contribute to Grants Newsletter

    General

    • Contribute to the common goal and aspirations of the WVI Mongolia, be an active member of the team
    • Ensures staff and partners understand WV safeguarding & anti-corruption policies
    • Ensures project supports awareness-raising for prevention and reporting of child protection incidents occurs across the project area
    • Perform any other tasks assigned by supervisor

    KNOWLEDGE, SKILLS, AND ABILITIES

    Minimum education, training, and experience requirements to qualify for the position

    Education

    • A Bachelor degree in the field of Public relations and Social Sciences or Business Administration
    • A Master degree in the field of Public relations and Social Sciences or Business Administration is preferable
    • IELTS certificate or equal certificate proving English advanced level

    Experience

    • 3-5 years of work experience in research and project management within World Vision or comparable development organization
    • · Has experience working in different donor-funded projects such as EU, SDC, World Bank, ADB, and USAID and has full understanding of donor requirements and compliance

    Knowledge and Skills

    • Extensive knowledge of grant proposal and other multilateral and bilateral institutions’ rules, regulations, and policies
    • Strong communication skills for maintaining relationships and networking with key donors and stakeholders that lead to successful grants and resources for short as well as long term
    • Analytical thinking with digesting information and understanding grant call details and logics, success driving factors relevant to WV expertise
    • Delivering results with high quality within given resources of human, timing, financial, and others through capacity building, sharing, and being a role model.
    • Exemplary writing, editing, and communication skills in English and Mongolian
    • Creativeness and entrepreneurial skills to tap resources required to proposal development and engage partners
    • Multi-tasking and ability to manage multiple demands and priorities
    • Ability to manage shifting priorities and negotiate timelines
    • Understanding of and commitment to World Vision Core Values

    Work Environment

    • The position requires the ability and willingness to travel domestically and internationally up to 45 % of the time.

    Please send the below documents to recruitment_mongolia@wvi.org

    • Curriculum Vitae
    • Cover Letter
    • Application From
    • Copy of Diploma(s)
    • Copy of ID card

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