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  • Finance Officer - Reporting for Finance and Admin Department

    2022-05-02 07:00 - 2022-05-16 17:30
    National Office, Ulaanbaatar, Mongolia

    Job title:                            Finance Officer – Reporting

    Location:                Ulaanbaatar, Mongolia

    Deadline for application:     May 16, 2022


    This is the role that responsible for coordinating all daily finance operations, entering financial data into the Sun system, handling balance sheet account reconciliations, submitting government reports, monthly WVIM financial reports, General Ledger (GL) reports and sending invoices to the Shared Service Center (SSC). This role will support to the unit of the Accounting and Control`s day to day activities and paying payment to vendors timely manner without any delays.


    • Review assigned Purchase Requests (PR) of National Office (NO) departments and Area Programs (AP)/project against approved budget and account code and inform to respective staffs if any discrepancies
    • Review Concur related journals
    • Send invoices to the SSC regularly of the NO departments and AP/project
    • Ensure that sent invoices have been processed timely manner
    • Communicate relationships with the SSC if there is error or mistake
    • Enter all assigned vouchers to Sun System after appropriate approval
    • Review projects budgets and contribute to the budget preparation stage and implementation stage both
    • Clear outstanding balance sheet account balances timely such as advances, prepaid expenses, receivables and payables
    • Post journal in Sun-system
    • Prepare NO and AP Bank reconciliation reports.
    • Review NO payable accounts (20001 accrual from Shared Service) and prepare settlement journal for assigned accounts.
    • Prepare Aging report for balance accounts and provide explanation for NO aging report for Monthly Financial report.
    • Prepare deposit vouchers for received funding, interest on bank accounts
    • Maintain and prepare consolidated VAT receipt usage reports of APs/projects for submission.
    • Prepare monthly NO Personal Income Tax (PIT) report and file quarterly NO PIT report.
    • Prepare monthly NO Social security report and file monthly report on line according social security law
    • Make reconciliation of local fund bank accounts for local sponsorship fund, local corporates and local government and make necessary adjustments regularly
    • Inform and send local sponsorship and local fund bank statement deposit to NRD assigned staff timely manner
    • Collaborate with the Admin officer for asset counting and reconcile to the system
    • Prepare the both NO and field fixed asset register and send to the Direct manager
    • Jointly work with the warehouse staff of the Supply Chain department and count inventory each month end
    • Receive monthly GL report and record income and expenses on time with accuracy
    • Receive and validate the related documents for the direct charges
    • Prepare and submit IA300 reconciliation to World Vision-Global Treasury (WV-GT) within 24 hours after receiving GL from WV-GT
    • Prepare monthly reports for ready to review Support and prepare year end reports


    Minimum education, training, and experience requirements to qualify for the position

    • Graduate degree of Bachelor in accounting, finance, business administration or any relevant field.
    • Certified Public Accountant is preferred
    • Experience in the field of Finance, commercial institutions or an NGO in the area of financial management/ accounting is preferred
    • Require knowledge of generally accepted accounting principles and practical knowledge of financial systems, internal controls and procedures.
    • Must have strong inter-personal, organizational communication skills
    • Must have thorough knowledge of and commitment of World Vision, its Ministries, Vision and Mission Statement, Core Values, Statement of Faith, Covenant of Partnership
    • Advanced level of English language
    • The position required domestic travel up to 10% of the time

    Please send the below documents to recruitment_mongolia@wvi.org

    • CV
    • Cover Letter
    • Application From
    • Copy of Diploma(s)
    • Copy of ID card

    Address: 4th floor, Somang Plaza Building, 13 khoroolol, 15th khoroo, Bayanzurkh District.     

    Phone: 70155323 – 124, 125 and 128

    Note: Only short-listed candidates will be contacted for further process.                       

    Other projects implemented under the World Vision Program